LITIGATION SECRETARY
Company: AGG Legal Staffing
Location: Los Angeles
Posted on: September 23, 2024
Job Description:
The Litigation Assistant provides and coordinates complex and
specialized administrative and secretarial support requiring
in-depth knowledge of legal practice processes. This position
supports a team of attorneys. The Litigation Assistant also
provides support to other secretaries and attorneys when the need
arises for assistance or coverage. The position acts as an internal
and external liaison for attorneys and clients while managing
administrative functions.
ESSENTIAL FUNCTIONS
- Manage physical and electronic files, including processing,
updating, locating, and reviewing documents from various software
platforms, such as data uploading, keyword searching, and other
tasks defined by the team.
- Draft shells for pleadings, discovery, motions, declarations,
and proposed orders.
- Demonstrate the ability to generate table of contents and
authorities.
- Prepare and file pleadings correspondence, including e-file of
state and federal documents.
- Maintain calendar for deadlines, hearings, meetings, reminders,
and discovery motions.
- Create deposition binders, mediation binders, hearing binders,
and trial binders.
- Organize case files, including correspondence, pleadings, and
discovery motions, ensuring quality control.
- Coordinate multiple office functions, including calendaring,
scheduling court reporters, depositions, mediations, and
arbitrations.
- Draft, edit, format, and finalize correspondence, memos, and
emails; distribute documents as requested.
- Proofread and redline documents, correspondence, and memoranda
to ensure accuracy, including grammar, spelling, punctuation, and
syntax.
- Prepare reports, tables, and Excel documents as needed for
assignments.
- Prioritize, coordinate, and manage legal work assignments using
available firm support, such as file clerks, copy services, new
business intake, and finance.
- Provide support to assigned attorneys throughout the day,
proactively suggesting efficiencies or process improvements.
- Input and edit attorney time entries using the firm's software
and confirm appropriate client and matter association.
- Collaborate with the Billing Department to coordinate client
bills, including preparing, reviewing, and editing proformas and
compiling appropriate documentation for inclusion with the final
invoice to clients.
- Other duties as assigned.
QUALIFICATIONS
- 4+ years of relevant experience as a legal secretary and 3 +
years in litigation preferred.
- Bachelor's degree preferred.
- Proficient in Microsoft Office - Word, Outlook, and Excel -
records management software and general office equipment.
- Knowledge of iManage, ProLaw, or related software is
desired.
- Proficient knowledge of various related filing requirements
with state and federal entities.
- Excellent communication skills - verbal and written - are
required.
- Strong organizational skills and attention to detail, with the
ability to organize, prioritize, and complete simultaneous
assignments with minimal supervision.
- Ability to establish effective working relationships throughout
the Firm.
- Ability to type with speed and accuracy.
- Ability to maintain confidentiality.
- Must be able to pass a background check.
PHYSICAL REQUIREMENTS While performing the duties of this job, the
employee regularly requires using hands or fingers, handling or
feeling, and reaching with hands and arms. The employee frequently
must sit for prolonged periods at a desk and work on a computer.
The employee is occasionally required to stoop, kneel, crouch,
talk, or hear. The employee must be able to lift to 15 pounds. This
job requires close vision, distance vision, and the ability to
adjust focus.
WORKING CONDITIONS This job is primarily in an indoor office
environment with varying noise levels. There may be different
degrees of temperature. The employee may be interrupted from time
to time.
WHAT WE OFFER OUR EMPLOYEES
- 401(k) plan
- Health, Dental, and Vision
- Aflac
- Employer paid life and accidental death & dismemberment benefit
up to $25,000.
- Holiday Pay
- Vacation, Sick Time, and 2 Floating Holidays
- Full-Time at 37.5 hours per week (7.5 hours/day)
- Company Events - Administrative Week, Halloween, Holiday Party,
Monthly Birthday and Anniversaries Celebrations and much more.
Keywords: AGG Legal Staffing, South Gate , LITIGATION SECRETARY, Legal , Los Angeles, California
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